6 Problems Solved in Collecting Time and Attendance at Remote Sites

Sharp practices such as employee tardiness, unapproved absence and early departure from workplace (especially, at remote sites) among other things can lead to reduction in a company’s productivity. Hence, the need to keep a track of time and attendance data of the employees.  

Time and Attendance Systems: what does it really do?

Time and attendance system is an important managerial tool that allows employees to clock in and out either through manual or electronic means. This is put in place to monitor employees. Here, you get to have a first-hand knowledge of who is at work, who is absent, who is leaving early and who is working overtime.

Truly, it is such a herculean task for Human Resources managers to know exactly when employees come and leave at remote workplaces. If effective time and attendance method are deployed, problems like these and many more can be solved.

Here are 6 problems solved in collecting time and attendance at remote sites:

Getting data in a timely manner – electronically vs manual paper systems

It is not just about tracking the time and attendance of employees, but using the right system gives managers factual information about the workforce on the site. It is more accurate, easier and faster to gather time and attendance data via electronic means. Unlike the time-consuming manual paper methods, where the time and attendance records can be falsified.

Supervisor time ticket entry for crew

A time ticket or card allows employees to punch in and out when they go to work. The supervisor of a crew makes the time punches for the whole crew with a single entry. Through this, employees will not be able to make falsified entries because the tickets get stamped only with the authorized time stamps. This goes a long way in relieving the need for additional devices on a worksite.

Time zone variances

All thanks to the advent of software and apps, variations in time zones is no longer a problem. Nowadays, it is possible to record time across different time zones accurately either based on the time of the home office or the remote offices. All you need do is get a time software or app installed, set a custom time zone and sit back.

Divisional payrolls

With an effective time and attendance system, you can collect time across several worksites and process payrolls corporately or independently with the same system. All these can still be done in accordance with the rules guiding the payroll divisions.

Delegation of approval process

The time and attendance data are collected at the remote sites. These data are then sent to the home office for evaluation and approval before handing off for payroll processing. Employees receive remunerations. Yes, it is that simple!

Ease of use

Regardless of the location, a good time and attendance system makes the job a lot less stressful. It is relatively easy to use and saves time. It also allows you to integrate the time and attendance data directly into your payroll system. Errors are checked and your calculations are done for you. What more could one ask for?

Having troubles collecting time and attendance data?

Here at On-Time Web™, we have designed a wide range of software that will save you the stress of doing the cumbersome task of accumulating time and attendance data yourself. We pride ourselves in providing our clients with unparalleled, lasting solutions and services to meet their business needs. For further inquiries about our services, visit us at www.on-timeweb.com.

On-Time Web Receives Two SaaS Awards For Time & Expense Management Software

Our team worked devotedly to transform On-Time Web into businesses’ favorite time tracking application, and convert the otherwise dull expense and attendance monitoring into an enjoyable task. The very same team is now proud to announce that its efforts are recognized by a reputed team of B2B experts: On-Time Web got its first FinancesOnline review, and was awarded with two of the most prominent awards assigned to the best time & expense management software!

The expert team submitted On-Time Web to their standardized scoring procedure, and concluded it met all criteria to be distinguished with the 2017 Rising Star Award and 2017 Great User Experience Award. Both of these awards are reserved for the category’s top performers that guarantee the functionality needed to automate core business operations, but which won’t compromise at the same time their ease of use and intuitiveness. Being able to respond even to the highest quality requirements, and to account for all expenses, On-Time Web is now also listed among the platform’s list of accounting solutions recommended by their experts.

What did experts like the most about On-Time Web? As they explain, On-Time Web is just cut for small and promising companies to enterprise corporations looking for rich time & attendance capability, as it rolls time tracking, expense management, and attendance & leave control in the same package, and does so on a fair price. It is also described as a scalable solution that grows in parallel with any business, and makes payroll processes easier and more transparent. Experts also recommend it to mid-market and large, decentralized teams, due the fact it is accessible from all devices, and integrates with an array of third-party systems and applications.

Are you ready to learn how our award-winning software can help your business?  Sign up for your free 14-day trial and simplify time and attendance.

4 Things People Will Tell You Are Important For Time and Attendance That Aren’t

4 Things People Will Tell You Are Important For Time and Attendance That Aren’t

Quite a number of HR Managers or teams run into avoidable troubles when handling and collating time and attendance data for payroll processing. This is due to what they think or were told are important for collecting time and attendance but actually aren’t. As a matter of fact, what most business owners  consider in gathering of time and attendance aren’t all they are cracked up to be.

Check out the 4 things people will tell you are important for time and attendance that aren’t:

Biometrics

Taking the biometrics of employees isn’t such a bad idea. However, there could be setbacks to this method. It has been found to be somewhat unreliable due to environmental conditions and the ever-changing landscape of our fingerprint. The truth of the matter is, the accuracy of data taken through biometrics are not always 100% effective – and here are some reasons why:

•  Environmental conditions – numerous harsh environments can lead to operational failures of the biometric devices. Some of these conditions include dust, high humidity and hot/cold temperature. Fingerprints can be impossible to read in these types of environments.
•  Fingerprint changes – Fingerprints can change with age. Also, the incidence of cuts, scratches and skin diseases often occur. Occurrences like these call for a constant calibration where employees do fingerprint change and a base scan is re-entered into the system. There have even been cases where some people don’t have a finger print to scan.
•  Skin conditions – some biometric devices are not compatible with certain skin types such as oily or dry skin.

If you are considering the biometric system as the most dependable way to record time and attendance, you might want to give it a second thought.

On-premise system

The use of on-premise software used to be a common approach for collecting and processing time and attendance data in the past. This system is no longer suitable for businesses that have branches at remote locations. Furthermore, business computing has been moving to the cloud-based system for years and for that reason, on-premise solutions is no more necessary. Since the solution is intended to protect your data and not store critical confidential data, the cloud-based system is the best option.

Payroll software specific

Most of the accounting or payroll software that you get to see around today provide just a single solution of importing time and attendance entries in your payroll system. In an effort to solve this issue, we have designed On-Time web™ that allows you to create customized data maps to export data for stress-free incorporation with a wide range of payroll software. We have made the job a lot less stressful for you!

The high cost of running the package

The advancement of technology and the ability to successfully execute burdensome tasks with computer programs have led to a significant cut in prices of many things. It is important to look for applications that have a strong track record of dependability and support, you can still get all of these at reasonable rates. Just because a program is efficient, doesn’t necessarily mean it is expensive. The ever-dynamic On-Time Web™ is one of the most affordable solutions in the market. Training and support are included in a low monthly plan. All of these you’d get in a single package.

Do not wait to be told what to do

Whether it is payroll integrations or tracking of time and attendance, we offer solutions and services that will do the job beyond your expectation. With On-Time Web™, you can never get it wrong. Contact us to learn more about our services.